Articles and Issues

Article Display Settings

The Article Display Settings page has settings for controlling the way articles look and for deciding how metrics are displayed.

  • Disable Article Images

  • Display Guest Editors

  • Suppress How to Cite

  • View PDF Option

  • Disable Metrics Display

  • Suppress Citation Metrics

How To Cite is an auto-generated citation based on a custom OLH citation style. Note that a previous version of the citation included “p” before page ranges. To get this back, enter a custom value in Page Numbers in the Edit Metadata pane for each article.

You can suppress How To Cite for all articles with Suppress How To Cite. You can also override it for individual articles by entering a custom citation in the Edit Metadata pane for each article.

Article Images Manager

The article images manager pulls is an interface for editing all of the images for a given article.

  • Large Image File

    • The large image is a file used in the heading of the article page on some themes. It is resized to 720x324 px upon uploading so it is recommended an image be either this size or larger. This image will also be used as the meta image if none is supplied and will be used on the carousel when Article display is enabled there.

  • Thumbnail

    • The thumbnail is displayed on article listing pages like the All Articles list or the Issue Articles list,

  • Meta Image

    • The meta image allows you to override the image displayed when the article is shared on social media. If no meta image is supplied the large image file is used.

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Example of large image file display

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Example of thumbnail display on the article listing page

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Example of a meta image on Twitter

Issue Manager

The issue manager lets you create, edit, delete and manage article records for issues.The main interface presents a list of your existing issue records with buttons to:

  • Create a new issue

  • Edit a given issue

  • Delete a given issue

  • Mark an issue as Current

It also displays some basic data about the issues like date published and the number of articles in an issue.

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Issue list

Creating a New Issue or Collection

To create an issue select Create Issue in the top right and in the modal that appears you can complete the issue metadata.

  • Title

    • Optional, a title for the issue.

  • Volume

    • The volume number.

  • Issue

    • The issue number.

  • Date

    • The date published, if in the future the issue wont appear until the date published.

  • Cover Image

    • The cover image, see example below.

  • Large Image

    • A large image file used at the head of the issue page, will be resized automatically but should be landscape.

  • Description

  • Issue type

    • Issues can be standard issues or can also be collections which are used to collect articles from across the journal into narratives.

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New issue form

  • Issue DOI

    • Issues can have a DOI, which will be registered with all of its articles in crossref. If you are using Janeway’s autoregistration (recommended) or if you are not interested on registering DOIs for issues, you can leave this field blank.

Issue Articles

You can manage the article associated with a given issue by selecting the View option, the data of the issue will be displayed along with a list of articles grouped by section.

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An issue page

You can reorder the Section headers using the arrows Up and Down arrows on the right and you can re-order the articles within their sections by dragging and dropping them into the order you want. To add a new article into the issue select Add Article and select the article you want to add.

In addition, if the issue has guest editors you can add them using the Guest Editor manager at the bottom of the Issue page.

Projected Issues

Janeway allows editors to mark articles as projected to be published within a given issue. This can be done in the Editor Assignment stage by using the “Assign Projected Issue” button.

Warning

Assigning an article a projected issue is not the same as assigning an article directly to an issue. Projected issues are used mainly for internal tracking.

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On the Editor Assignment screen you can see which issue an article is projected to be in.

On the projected issue screen you can select, from a drop down, the issue you expect the article to be published in.

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Select an issue and click “Save Projected Issue” to update the projected issue for your article.

Article Sections

Note

Article Sections has been redesigned as part of version 1.4

Sections are ways of grouping articles by their content type e.g. “Research Articles” or “Reviews”. From this interface you can edit the sections that are available on your journal.

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Section Manager

For each section you can supply:

  • Name

  • Plural name

  • Number of reviewers

    • the number of reviewers generally require for this article type, may be 0 for “Editorials” etc.

  • Is filterable

    • Whether this section should appear in the All Articles list filter options.

  • Sequence

    • Order sections should appear in, can be changed using this field or by dragging and dropping.

  • Section editors

    • The section editors for the section, they can be assigned to handle articles within thier section.

  • Editors

    • Editors for this section will be notified when new papers are submitted into it.

  • Public submissions

    • Checked if you want new submissions to be able to select this section.

  • Indexing

    • Whether this section is put forward for indexing.

  • Auto assign editors

    • Articles submitted to this section will be automatically assigned to any editors and/or section editors selected on the ‘Editors’ and/or ‘Section Editors box above.

You can edit sections but you cannot delete a section when it would orphan an article. If you wish to remove a section first migrate all of the articles using that section to a different section then the delete button will become available.

This field can also be disabled if you only have one article type, using the Submission Configurator.

Licence Manager

The Licence manager allows you to define what licenses are available for submission to your journal. By default Janeway loads all of the CC 4.0 licence types and an All Rights Reserved type. You can edit the list to fit your journals needs.

Each licence can have the following:

  • Name

    • Full name e.g. Creative Commons Attribution 4..

  • Short name

    • A shortened name e.g. CC BY 4.0.

  • URL

    • A URL to a description of the licence.

  • Text

    • The text of the licence.

  • Order

    • Order in which the licence should appear, can be set here or changed via drag and dropping the licences.

  • Available for Submission

    • If checked, this licence will be available for selection during submission.

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Licence Manager

This field can also be disabled if you only have one licence type, using the Submission Configurator.